About you:
Incredibly organized and detail oriented, you plan the weekend trips away with your friends with spreadsheets and hourly itineraries weeks ahead of time. You thrive on an empty inbox and an organized calendar. You're the one your friends call when they need to organize a closet, figure out their health insurance, and tell their deepest secrets to. You are passionate about social justice and the movement for Palestinian liberation, and you know the right role for you is behind the scenes, making sure the right information gets to the right people. You can work on your own to get a project done from beginning to end with no mistakes.
About us:
As the JVP family of organizations, we are growing, developing and mobilizing a powerful grassroots, multiracial base of Jews toward a future of Judaism beyond Zionism, Palestinian freedom and the end of Israeli apartheid and occupation.
About the role:
The Assistant to Managing Director provides administrative and project management support to the Managing Director, enhancing daily work flow and impact. This might look like: holding all the logistics for the annual JVP staff retreat, helping support a professional development series for JVP staff, building workflows in Asana, and making sure that everyone at JVP has the resources they need to do the work.
Duties and responsibilities include:
- Project Management (50%)
- Manages high-level organization-wide projects as identified and assigned by the Managing or Executive Director
- Create proposals for organization-wide projects as assigned, including research into vendors and estimated budgets.
- Other duties as assigned by the Managing Director.
- Data Entry and Records Management (30%)
- Track, organize and maintain confidential personnel files
- Collaborate as needed to produce and/or collect accurate data for reports and other actionable items for the Managing Director
- Support hiring processes and tracking potential candidates for open positions
- Take meeting notes and allocate next steps with collaborators as needed.
- Event Planning (20%)
- Plan in-person events for JVP staff and the directors tier as needed
Skills required:
- Detail oriented: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them.
- Communication: Ability to communicate complex ideas in clear, concise terms (verbally and written). Able to research and present on varying kinds of information (from software to global events).Must have a commitment to confidentiality and ability to exercise absolute discretion.
- Project Management: Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various office locations or working remotely, without sacrificing quality. Able to work independently in a fast-paced environment, with a proactive approach. Has, or can create, a system for keeping tasks from slipping through the cracks. Plans backwards to make deadlines. Asks for help when needed.
- Relational: Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Tech literacy: High level proficiency in Microsoft Office (Word, Excel, and PowerPoint), Asana, G-Suite (Gmail, Google Docs, Drive, and Calendar), Zoom, and social media platforms; Proficiency in or ability to quickly learn EveryAction database. Can learn new software quickly and competently
- Political Alignment: Demonstrated alignment with JVP and JVPA’s missions, and a strong investment in racial and social justice. Recognizes ways that race and other identities intersect in the work, especially within the Palestine movement and within Jewish communities.
Please note: As part of JVP’s commitment to equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality.
As this is a confidential employee, this position is not a part of the JVP staff union.