Position: Accounts Payable Manager
Reports to: Corporate Controller
Department: Finance & Accounting
Location: US Remote
Who we are:
CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multicultural world.
Why work with us:
- You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives; our alumni change the world. Be part of the change!
- You will receive a competitive total rewards package.CIEE provides all employees with exceptional benefits offerings that increase total compensation by up to 25%. Our top-tier benefits include:
- Paid time off and Parental leave
- Gym Reimbursement Program
- Employee Assistance Program
- Short-term & Long-term Disability
- 6 floating Fridays (based on our eligibility rules)
- CIEE Study Abroad and TEFL Program discounts
- 403(b) Retirement Plan with employer contribution
- Insurance Coverage (life, travel, medical, dental and vision)
- Flexible Spending Accounts/Health Savings Account (medical and dependent)
- Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)
- You will be part of a fast-paced, international, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams and are dedicated to advancing our 77-year-old mission to make the world a more peaceful place.
Who you are:
Reporting to the Corporate Controller, the Accounts Payable Manager manages CIEE Inc and Subsidiaries' invoice and payment processing. This role will manage the Accounts Payable Specialist and provide necessary guidelines and support. This role will work closely with the team to deliver gold standard services to CIEE stakeholders.
What you’ll do:
- Manage the Accounts Payable Specialist.
- Prepare and code routing forms for foreign invoices and funding requests.
- Review invoices and support for accuracy.
- Reconcile vendor account balances to maintain accurate financial records.
- Manage vendor relations to resolve invoice discrepancies, payment issues, and billing inquiries.
- Review of the Accounts Payable reconciliation and Aging report.
- Review disbursements for appropriate internal limits, approval authority, and SOP compliance.
- Assist with maintaining and updating the organization's payables policies, practices, and guidelines, and monitor compliance.
- Assist with documentation preparation and support for the annual audit.
- Assist with coding prepaid, accrued, and capital expenditures.
- Assist with Concur employee reimbursement processing and ensure policy compliance.
- Manage vendor records for proper tax forms, contact information, and banking information for domestic and foreign vendors.
- Lead payment processing: check runs, ACH, EFTs, and wire transfers, ensuring payments are within payment terms.
- Lead tax reporting requirements to ensure compliance with 1099 regulations and other related filings.
- Lead the procurement process and purchase order compliance.
- Serve as a backup and resource to the Accounts Payable Specialist.
- Assist with evaluating and implementing appropriate internal controls over accounts payable.
- Lead and manage projects to improve effectiveness & efficiency, and integrity related to accounts payable.
- Work closely with the Corporate Controller and the Treasury Manager for cash funding to initiate electronic payments.
What you’ll bring:
The ideal candidate will possess:
- Bachelor’s degree in accounting, business administration, or equivalent work experience required.
- A minimum of 5-7 years of related and progressively responsible experience.
- Intermediate Excel skills to include VLookups and Pivot Tables.
- Strong understanding of accounting practices and GAAP.
- Ability to analyze financial data, identify trends, and resolve variances.
- ERP financial software experience preferred, NetSuite experience a plus.
- Experience in a complex and multinational organization.
- Strong leadership skills and excellent organizational skills.
- Strong written and interpersonal communication skills.
- Excellent attention to detail and organizational skills.
- Ability to communicate effectively with colleagues, management, and external parties from a variety of backgrounds.
- Ability to embrace CIEE’s Core Values (Excellence, Integrity, Respect, Inclusion, and Problem Solving) and culture.
CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.
Due to federal regulations and CIEE policies, a background check, reference check, and education and employment verification will be conducted as conditions of employment.
